Help centrePurchase orders & receivingUpdated
Receive stock against a purchase order
Book a delivery in against the order you raised, so a short delivery is caught on the day rather than when the bill arrives.
By the end of this the stock is on the shelf, the order shows what actually turned up against what you asked for, and the supplier bill has been raised from the delivery rather than from the order.
That last part is the point: bill from what arrived and a short delivery cannot quietly become your problem three weeks later.
- 01The orderWhat you asked for, and at what price.
- 02The boxWhat actually turned up, counted against the order.
- 03AcceptedOnly this reaches the shelf.
- 04The restShort, damaged or wrong — left open, because open things can be chased.
- 05The billNow has something to be checked against rather than accepted.
The whole point is the fourth box. A process with only “received” and “not received” has nowhere to put thirty-six against an order of forty, so the four go missing.
Open the order
Inventory → Purchase Orders, then the order the delivery belongs to.
app.slickcell.com/inventory
Choose Receive
Every line comes up with the quantity still outstanding filled in. That is the common case — the whole order arrived.
Correct anything that is short
Change the quantity on any line that came up short. Leave the rest. You are recording what is in front of you, not what the paperwork says.
Damaged units go in the damaged box rather than the received one. They are recorded but not stocked, so nobody sells them by accident.
Post the receipt
Stock goes up by what you counted, each line gets a movement behind it, and the supplier bill is raised for the delivered quantity.
Check the order afterwards
An order that arrived in full reads Received. One that did not reads Partially Received, and the outstanding quantity stays on the line until the balance turns up or you close it short.
Questions that come up
- Two deliveries against one order
- Receive twice. The second receipt picks up whatever is still outstanding, and the order closes when the last of it lands.
- The supplier sent something we did not order
- Receive what you ordered, and raise the extra as its own line or its own order. Booking it against a line it does not belong to makes the cost wrong on that part forever.